Our flagship product provides all the features you need in a Time and Attendance application on platform that gives flexibility and scalability to fit in with your company and its infrastructure. Whether your company runs off a single site, or is national based, this solution can be scaled appropriately and rolled out as your business needs it.

Technical Features

The scalability comes from the fact that the application database is held centrally allowing for both head office and site access as required. The Access Readers can be placed virtually anywhere and communicate either by GPRS dataline, LAN or the existing network. With DataScope our service includes remote collection of data and remote hosting of data, allowing for a distributed approach to managing data whilst ensuring that the data is still centrally managed and maintained.

Features

Presented with user freindly look and feel, the application is simple to navigate and work around. Included are the following features:

• Monitor attendance and punctuality by department, shift or employee
• Define complex pay rules including call outs and docking, and upload information into your payroll system
• Fire roll call reporting - check instantly who is on site
• Schedule employees on flexible shifts, rotas and holidays
• Administer Readers
• Administer Inductions

As well as providing the features required to run the Time and Attendance processing in your company, the software includes a full audit trail of events, comprehensive database management and security access levels to control the availability of certain features based on user privileges.

Benefits

• Reduce unauthorised absences -
• Tools to make effective decisions - includes a comprehensive set of reports and alerts to manage the process quickly and efficiently.
• Management by exception - an emphasis on reporting what you need to know, not what you don't
• Remove manual re-entry of data - automate the whole process removing the need to re-enter data at each stage and potential for errors
• Truly Future Proof, Scalable and Robust solution - ideal any size of business from small to larger, multi-site clients who require centralised Head Office administration and processing, with the ability to run large volumes of data efficiently
  

DataScope Dative Intelligent Time & Attendance

When problems occur just knowing who is in and who is not on site may be not sufficient. More often than not, you will need to know a lot more about who is on your premises now, information such as

• Are they Inducted
• What Training do they have
• Are the compentent to the tasks in hand
• How many hours have they worked.
• When did they start
• When do the leave

DataScope’s system has been developed to you run your business in the most cost effective and efficient manner. Its unique web interface provides Real Time information.

• Employee attendance,
• Absence,
• Lateness,
• Employee movement

Attendance Record

Holiday / Absence (paid or unpaid) planning, recording, tracking and reporting couldn't be easier. All absence reasons are highlighted and individually colour coded on an employee's calendar. Holiday and absence records can be administered and viewed individually, by department / cost centre or even globally. Management can restrict holidays within a specific department for a specific period.

Emailed Reports

Our system will uniquely utilise your email, sending messages and notifications of selected anomalies and occurrences to one or more recipients such as supervisor, manager, HR etc. Example notifications are

• lateness, early leaving,
• unauthorised overtime,
• more than 48 hours worked or worked more than 6 hours without a break (Working Time Directive).

Summary

Having access to lots of relevant information on one screen is one of the strengths of our system. With one view you will not only be able to see who's in and who's not for the whole company, single department or single cost centre but also what time they came in, what they are doing and if absent why.

Daily Work Record

By drilling down to individual employee status, you will be able to track not only when an employee arrived and left but also what they have been doing, where they have been working, what breaks were taken and which department or cost centre they have been assigned to.

Work Record Exceptions

Pre defined exceptions can be set-up for company, shift, department, cost centre or individual employee needs. Exceptions, such as overtime, lateness or absence can be set for notification only or approval needed by the relevant supervisor / manager. Nothing will go unnoticed and the system will remind supervisors of actions, which need to be taken.

Weekly Summary

A quick snapshot of historical weekly attendance records with an overview of start / finish times and absence reasons is sometimes enough for general enquiries into the system. Interrogation can go as far back as needed and can be restricted to authorised system users only.

View Weekly Summary

Being able to compare contracted hours with actual hours can be really useful. With the added advantage of including overtime, holiday and absence records a true comparison picture of work record is just a screenshot away.

Attendance Report Selection

Just one of the standard report selection pages. Choose the report, select the group or individual and define the date range. It's as simple as that. Then just view your report, print it, export it or even email it! Favorite or specific reports can be put into a system administrator's folder for quick and easy access.

• Time & Attendance Monitoring
• Cost Centre Analysis
• Departmental Monitoring
• Holiday and Absence Planning & Monitoring
• Personnel Records
• Access Control
• Job Costing
• Piecework
• Shop Floor Data Capture
• Batch Production Control
• User friendly Windows based System
• Network Compatible
• Fully Working Time Directive Compliant
• ODBC & ASCII Import AND Export Facility
• Links to Payroll, HR, Accounting and Manufacturing Systems
• Salaried, Hourly Paid, Flexitime and Annualized Hours
• Unlimited Employees, Clocking Terminals & Sites
• Unlimited Employee Clockings per Day
• Full Report Writer
• Real-Time Calculation